Time management at the workplace...essential know-how
That’s why time management is something most people focus on at some time or the other in their careers. Here are several things you can do to get your work and your life under control.
Well, there’s no such thing as a manager who’s got everything perfectly organized and under control. At best, that can be an ideal which you strive for and use to create distinct improvements in your life.
* At the end of each day, make a to-do list for the next day. This is one characteristic many successful managers and businessmen share. It may be best to make your lists on paper, because its easily portable. Though many folks prefer to make theirs on the computer using specialized software, or on handheld devices like PDAs. Use whatever works best for you.
* Prioritize that list. Having a list without a clear-cut prioritization greatly detracts from its usefulness. At the very least, use an A-B-C type of classification for your list where ‘A’ items are the most important and ‘C’ items the least. And make completing your ‘A’ tasks your top priority for the day.
* Organize your workspace (and your home). One of the biggest time-wasters around at home and office is looking for misplaced things -- paper, files on the computer, keys, tickets and a whole bunch of other stuff. That’s why it’s critical to get organized. This one step will free up a lot of time in which to get things done.
* Eliminate interruptions and distractions. It is best to have an environment where you can regularly get at least a few hours for uninterrupted work every day. Use voice mail, secretaries, other means to get this accomplished. Perhaps it may mean working in a separate area for a few hours. Whatever it takes, do it. It will work wonders for your time management.
* Learn to say no. Taking on too many things to do at once can be a huge time and productivity killer If you are overburdened, say so. Tell the other person you won’t be able to take on that new assignment at this time.
* Learn good delegation skills. This is essential in an organizational setting. Are you personally doing tasks that could be better done by your team? Analyze your activities and keep the essential, high value-added stuff. Delegate the rest.
* Balance your life. Make sure the most important things are not being sacrificed in the name of work or career. That includes time with family and time for themselves. Once you create a good work-life balance, you’ll find that your productivity automatically goes up. You actually get back a lot for the time you invest in other important things.
* Work in a calm, collected manner. In other words, don’t waste time on panic or regrets. Even if your workload seems overwhelming, take it one bite at a time. You’ll get more done that way.
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